Data Retention in Data Governance Manager Toolkit (Publication Date: 2024/02)


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Discover Insights, Make Informed Decisions, and Stay Ahead of the Curve:

  • How could the current procedure of requesting and accessing non content data be improved?
  • Should the retention period depend upon the type or the sensitivity of the data at issue?
  • Is the information unique, or are there other available sources that contain essentially the same information in a usable form?
  • Key Features:

    • Comprehensive set of 1547 prioritized Data Retention requirements.
    • Extensive coverage of 236 Data Retention topic scopes.
    • In-depth analysis of 236 Data Retention step-by-step solutions, benefits, BHAGs.
    • Detailed examination of 236 Data Retention case studies and use cases.

    • Digital download upon purchase.
    • Enjoy lifetime document updates included with your purchase.
    • Benefit from a fully editable and customizable Excel format.
    • Trusted and utilized by over 10,000 organizations.

    • Covering: Data Governance Data Owners, Data Governance Implementation, Access Recertification, MDM Processes, Compliance Management, Data Governance Change Management, Data Governance Audits, Global Supply Chain Governance, Governance risk data, IT Systems, MDM Framework, Personal Data, Infrastructure Maintenance, Data Inventory, Secure Data Processing, Data Governance Metrics, Linking Policies, ERP Project Management, Economic Trends, Data Migration, Data Governance Maturity Model, Taxation Practices, Data Processing Agreements, Data Compliance, Source Code, File System, Regulatory Governance, Data Profiling, Data Governance Continuity, Data Stewardship Framework, Customer-Centric Focus, Legal Framework, Information Requirements, Data Governance Plan, Decision Support, Data Governance Risks, Data Governance Evaluation, IT Staffing, AI Governance, Data Governance Data Sovereignty, Data Governance Data Retention Policies, Security Measures, Process Automation, Data Validation, Data Governance Data Governance Strategy, Digital Twins, Data Governance Data Analytics Risks, Data Governance Data Protection Controls, Data Governance Models, Data Governance Data Breach Risks, Data Ethics, Data Governance Transformation, Data Consistency, Data Lifecycle, Data Governance Data Governance Implementation Plan, Finance Department, Data Ownership, Electronic Checks, Data Governance Best Practices, Data Governance Data Users, Data Integrity, Data Legislation, Data Governance Disaster Recovery, Data Standards, Data Governance Controls, Data Governance Data Portability, Crowdsourced Data, Collective Impact, Data Flows, Data Governance Business Impact Analysis, Data Governance Data Consumers, Data Governance Data Dictionary, Scalability Strategies, Data Ownership Hierarchy, Leadership Competence, Request Automation, Data Analytics, Enterprise Architecture Data Governance, EA Governance Policies, Data Governance Scalability, Reputation Management, Data Governance Automation, Senior Management, Data Governance Data Governance Committees, Data classification standards, Data Governance Processes, Fairness Policies, Data Retention, Digital Twin Technology, Privacy Governance, Data Regulation, Data Governance Monitoring, Data Governance Training, Governance And Risk Management, Data Governance Optimization, Multi Stakeholder Governance, Data Governance Flexibility, Governance Of Intelligent Systems, Data Governance Data Governance Culture, Data Governance Enhancement, Social Impact, Master Data Management, Data Governance Resources, Hold It, Data Transformation, Data Governance Leadership, Management Team, Discovery Reporting, Data Governance Industry Standards, Automation Insights, AI and decision-making, Community Engagement, Data Governance Communication, MDM Master Data Management, Data Classification, And Governance ESG, Risk Assessment, Data Governance Responsibility, Data Governance Compliance, Cloud Governance, Technical Skills Assessment, Data Governance Challenges, Rule Exceptions, Data Governance Organization, Inclusive Marketing, Data Governance, ADA Regulations, MDM Data Stewardship, Sustainable Processes, Stakeholder Analysis, Data Disposition, Quality Management, Governance risk policies and procedures, Feedback Exchange, Responsible Automation, Data Governance Procedures, Data Governance Data Repurposing, Data generation, Configuration Discovery, Data Governance Assessment, Infrastructure Management, Supplier Relationships, Data Governance Data Stewards, Data Mapping, Strategic Initiatives, Data Governance Responsibilities, Policy Guidelines, Cultural Excellence, Product Demos, Data Governance Data Governance Office, Data Governance Education, Data Governance Alignment, Data Governance Technology, Data Governance Data Managers, Data Governance Coordination, Data Breaches, Data governance frameworks, Data Confidentiality, Data Governance Data Lineage, Data Responsibility Framework, Data Governance Efficiency, Data Governance Data Roles, Third Party Apps, Migration Governance, Defect Analysis, Rule Granularity, Data Governance Transparency, Website Governance, MDM Data Integration, Sourcing Automation, Data Integrations, Continuous Improvement, Data Governance Effectiveness, Data Exchange, Data Governance Policies, Data Architecture, Data Governance Governance, Governance risk factors, Data Governance Collaboration, Data Governance Legal Requirements, Look At, Profitability Analysis, Data Governance Committee, Data Governance Improvement, Data Governance Roadmap, Data Governance Policy Monitoring, Operational Governance, Data Governance Data Privacy Risks, Data Governance Infrastructure, Data Governance Framework, Future Applications, Data Access, Big Data, Out And, Data Governance Accountability, Data Governance Compliance Risks, Building Confidence, Data Governance Risk Assessments, Data Governance Structure, Data Security, Sustainability Impact, Data Governance Regulatory Compliance, Data Audit, Data Governance Steering Committee, MDM Data Quality, Continuous Improvement Mindset, Data Security Governance, Access To Capital, KPI Development, Data Governance Data Custodians, Responsible Use, Data Governance Principles, Data Integration, Data Governance Organizational Structure, Data Governance Data Governance Council, Privacy Protection, Data Governance Maturity, Data Governance Policy, AI Development, Data Governance Tools, MDM Business Processes, Data Governance Innovation, Data Strategy, Account Reconciliation, Timely Updates, Data Sharing, Extract Interface, Data Policies, Data Governance Data Catalog, Innovative Approaches, Big Data Ethics, Building Accountability, Release Governance, Benchmarking Standards, Technology Strategies, Data Governance Reviews

    Data Retention Assessment Manager Toolkit – Utilization, Solutions, Advantages, BHAG (Big Hairy Audacious Goal):

    Data Retention

    The current process of obtaining non-content data could be improved by streamlining the request and access procedure to increase efficiency and compliance.

    1. Implement a comprehensive data retention policy that clearly defines the types of data that can be stored and for how long. Benefits: Ensures consistent storage practices and limits unnecessary data accumulation.

    2. Use data archiving techniques to store large amounts of historical data in cost-effective environments. Benefits: Reduces data storage costs and improves access to older data when needed.

    3. Utilize data encryption to protect sensitive non-content data during storage and access. Benefits: Enhances data security and compliance with privacy regulations.

    4. Employ an efficient data categorization system to easily identify and locate non-content data. Benefits: Streamlines data access and retrieval processes.

    5. Implement regular audits of data accessibility and usage to ensure compliance with retention policies. Benefits: Helps monitor and enforce proper use of non-content data.

    6. Provide clear guidelines and training for employees on requesting and accessing non-content data. Benefits: Ensures responsible and appropriate use of data.

    7. Utilize data management tools to track and manage the lifecycle of non-content data. Benefits: Increases visibility and control over data usage and storage.

    8. Periodically review and update data retention policies to reflect changing business needs and regulatory requirements. Benefits: Keeps the organization up-to-date and compliant with data governance standards.

    9. Consider implementing a data governance council or committee to oversee and make decisions about non-content data retention. Benefits: Promotes accountability and consistency in data management practices.

    10. Utilize automated data deletion processes for non-content data that has reached its retention period. Benefits: Saves storage space and reduces the risk of holding onto outdated or unnecessary data.

    CONTROL QUESTION: How could the current procedure of requesting and accessing non content data be improved?

    Big Hairy Audacious Goal (BHAG) for 10 years from now:

    By 2030, my goal for data retention is to have a completely automated and transparent process for requesting and accessing non-content data. This will not only streamline the process for law enforcement and government agencies but also protect the privacy of individuals and uphold their rights.

    One major improvement to the current procedure would be the implementation of a central, secure database that stores all non-content data from various service providers. This would eliminate the need for repeated requests to different companies and significantly reduce the time it takes to obtain the necessary data.

    I also envision a system where individuals have control over their own non-content data and can easily give or revoke consent for its release. This will ensure that data is only accessed when necessary and with explicit permission from the individual.

    Furthermore, I believe there should be strict protocols in place for the collection, storage, and usage of non-content data. This includes clear guidelines on what data can be collected, how long it can be stored, and who has access to it. Regular audits of the database and its usage should also be conducted to ensure compliance with these protocols.

    In addition, the process for requesting and accessing non-content data should be made more user-friendly and transparent. This could include creating a user-friendly online portal where requests can be made and tracked, as well as providing detailed information on why certain data is being requested.

    Overall, my goal is to create a system that balances the needs of law enforcement with the protection of individuals′ privacy rights. By implementing automation, transparency, and strict protocols, we can improve the current procedure for requesting and accessing non-content data and make it more efficient and fair for all parties involved.

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    Data Retention Case Study/Use Case example – How to use:


    The client in this case study is a multinational technology company that handles large volumes of user data on a daily basis. The company has been facing challenges in efficiently managing and accessing non-content data, which includes user metadata such as IP addresses, login times, and device information. The current procedure for requesting and accessing non-content data involves multiple manual processes, leading to delays and inefficiencies. Thus, the client has approached our consulting firm to identify ways to improve their data retention procedures and enable more efficient access to non-content data.


    To address the client′s challenges, our consulting firm followed a four-step methodology encompassing discovery, analysis, recommendation, and implementation.

    1. Discovery – This phase involved understanding the current data retention procedures and analyzing the challenges faced by the client. Our team conducted interviews with key stakeholders from various departments such as legal, compliance, and data analytics. We also conducted a review of existing documentation and policies related to data retention.

    2. Analysis – In this phase, we analyzed the findings from the discovery phase and identified the root causes of the challenges faced by the client. We also benchmarked the client′s procedures against industry best practices and compliance requirements. This analysis helped us gain a deeper understanding of the current situation and identify areas for improvement.

    3. Recommendation – Based on our analysis, we recommended solutions to improve the client′s data retention procedures. These recommendations included implementing automation and streamlining processes, enhancing data security, and integrating advanced analytics tools for faster and more accurate data retrieval.

    4. Implementation – The final phase involved working closely with the client to implement the recommended solutions. Our team collaborated with key stakeholders to develop a roadmap for the implementation, ensuring minimal disruptions to the client′s operations.


    1. Current state assessment report – This report provided a detailed analysis of the client′s current data retention procedures and identified the challenges faced by various departments.

    2. Recommendations report – This report outlined our recommendations for improving the client′s data retention procedures and included a roadmap for implementation.

    3. Implementation roadmap – This document provided a detailed plan for implementing the recommended solutions, including timelines, resource requirements, and associated costs.

    4. Training materials – We developed training materials to educate the client′s employees on the new data retention procedures and tools.

    Implementation Challenges:

    The main implementation challenges faced by the client were resistance to change, lack of understanding about the benefits of the recommended solutions, and the need for significant investments. To address these challenges, our team worked closely with the client′s leadership team and conducted training sessions to help employees understand the importance of the changes and how they would benefit the organization in the long run. We also collaborated with the client′s IT team to minimize the costs associated with implementing the solutions.


    1. Time to retrieve non-content data – This metric measured the time taken to retrieve non-content data before and after the implementation of the recommended solutions. The aim was to reduce this time significantly and improve efficiency.

    2. Number of manual processes eliminated – Our goal was to automate most of the processes involved in requesting and accessing non-content data. Hence, we tracked the number of manual processes that were eliminated after the implementation.

    3. Compliance with data retention regulations – As the client operated in multiple countries, it was essential for them to comply with data retention regulations in each country. Therefore, we monitored the client′s compliance status with relevant regulations and assessed the impact of the implemented solutions on compliance.

    Management Considerations:

    1. Integration with existing systems – During the implementation phase, the client′s IT team faced challenges integrating the new solutions with their existing systems. To address this, our team collaborated closely with the IT team and provided technical expertise to overcome integration issues.

    2. Employee training – The success of the implemented solutions relied heavily on the adoption and understanding of the new procedures by the client′s employees. Our team conducted multiple training sessions and provided ongoing support to ensure a smooth transition.

    3. Budget constraints – The implementation of the recommended solutions required significant investments in technology and resources. Thus, we worked with the client′s leadership team to develop a budget plan and prioritize initiatives based on their potential impact.


    Through our consulting services, the client was able to streamline their data retention procedures, automate manual processes, and improve the efficiency of accessing non-content data. The implementation of advanced analytics tools also enabled the client to gather more insights from the data, leading to better decision-making. The KPIs showed a significant improvement after the implementation of the recommended solutions, and the client′s compliance status improved as well. The management considerations addressed helped overcome the challenges faced during the implementation phase, ensuring a successful outcome for the client.

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