Asset Tracking in Managed print Services Manager Toolkit (Publication Date: 2024/02)


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Discover Insights, Make Informed Decisions, and Stay Ahead of the Curve:

  • How does your organization ensure all applicable assets are included in the identification and tracking process?
  • Have you been in the service of your organization for the past twelve months?
  • How severe are consequences to your organization or asset owner by impact area?
  • Key Features:

    • Comprehensive set of 1534 prioritized Asset Tracking requirements.
    • Extensive coverage of 85 Asset Tracking topic scopes.
    • In-depth analysis of 85 Asset Tracking step-by-step solutions, benefits, BHAGs.
    • Detailed examination of 85 Asset Tracking case studies and use cases.

    • Digital download upon purchase.
    • Enjoy lifetime document updates included with your purchase.
    • Benefit from a fully editable and customizable Excel format.
    • Trusted and utilized by over 10,000 organizations.

    • Covering: Service Level Agreements, Staff Training, Data Security, Vendor Management, Print Governance, Centralized Control, Network Integration, Document Archiving, Print Strategies, Cloud Storage, Managed Metadata Service, Managed Services, IT Infrastructure, Change Feedback, IT Security, Help Desk Support, Managed Print Support, Mobile Printing, Print Productivity, Policy Enforcement, Departmental Allocation, End To End Solutions, Automated Alerts, Technical Support, Industry Solutions, Print Deployment, Enterprise Solutions, Scalable Solutions, Document Security, On Site Service, Market Share Percentage, Remote Assistance, Document Distribution, Operating Costs, Asset Management, Document Management, Toner Management, Data Governance, User Authorization, Managed Output, One Device, Device Consolidation, Print Fleet, Infrastructure Management, Remote Monitoring And Management, Field Service, Cost Analysis, Print Procurement, Continuous Improvement, Mobile Device Management, Print Policies, Color Printing, Data Analytics, Green Printing, Print Security, Patch Management, User Authentication, Client Dashboard, Device Alerting, Print Management, Managed print Services, Customized Reporting, Support Services, Usage Tracking, Inventory Management, Asset Tracking, User Tracking, Multi Function Printers, Data Management, Carbon Footprint, On Demand Printing, Cost Control, Disaster Recovery, Strategic Planning, User Interface, Print Workflows, Remote Monitoring, Cost Savings, Output Optimization, Emergency Response, Cloud Printing, Supply Chain Management, Equipment Upgrades, Virtual Print Services, Legacy Printing

    Asset Tracking Assessment Manager Toolkit – Utilization, Solutions, Advantages, BHAG (Big Hairy Audacious Goal):

    Asset Tracking

    Asset tracking is a method used by organizations to keep track of all their assets, such as equipment and inventory. This is done by implementing processes to identify and monitor each asset, ensuring that none are left out.

    1. Implement a comprehensive inventory management system: This will allow for accurate tracking and reporting of all assets, ensuring nothing is overlooked.
    2. Barcode or RFID tagging: By affixing these tracking technologies to assets, they can be easily scanned and logged into the system, reducing human error.
    3. Regular audits: Conducting routine audits of assets can identify any missing or untracked items, allowing for prompt resolution.
    4. Centralized database: Having a centralized database for all asset information ensures that it is easily accessible and up-to-date.
    5. Automate tracking: Automated tracking systems can streamline the process and ensure all assets are accounted for at all times.
    6. Real-time monitoring: With real-time tracking, organizations can have a clear view of their asset inventory and make timely decisions on replacement or maintenance.
    7. Labeling and categorization: By labeling and categorizing assets, it becomes easier to keep track of different types of assets, their location, and usage.
    8. Cost savings: Accurate asset tracking can prevent missing or unutilized assets, leading to cost savings in unnecessary purchases and maintenance.
    9. Improved efficiency: With a streamlined asset tracking process, organizations can save time and resources in manually keeping track of assets.
    10. Compliance and security: Proper asset tracking can ensure compliance with regulations regarding equipment and data security.

    CONTROL QUESTION: How does the organization ensure all applicable assets are included in the identification and tracking process?

    Big Hairy Audacious Goal (BHAG) for 10 years from now:

    By 2031, our organization′s asset tracking process will have reached an unbeatable level of completeness, with every single applicable asset included in the identification and tracking process. This will be achieved through a combination of advanced technology, rigorous training, and stringent protocols.

    Our organization will have implemented state-of-the-art asset tracking software that utilizes cutting-edge RFID and GPS technology. This software will allow us to accurately track all assets, no matter their size or location. It will also provide real-time data on asset movement and usage, enabling us to proactively identify and address potential issues.

    Furthermore, we will invest heavily in training and development programs for our employees who are responsible for asset tracking. This will ensure that they have the necessary knowledge and skills to properly identify, tag, and track assets, as well as troubleshoot any discrepancies that may arise.

    In addition, strict protocols will be put in place to ensure that every new asset entering our organization is immediately identified and incorporated into the tracking process. Regular audits will also be conducted to verify the accuracy and completeness of our asset inventory.

    With these measures in place, our organization will have full confidence that all applicable assets, from small office supplies to large machinery, will be included and accurately accounted for in our asset tracking system. This will not only prevent losses and minimize downtime, but also streamline processes and enhance overall efficiency and productivity. By achieving this goal, our organization will have set a new standard for asset tracking excellence.

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    Asset Tracking Case Study/Use Case example – How to use:

    Client Situation:
    ABC Company is a medium-sized manufacturing organization with multiple locations and a wide range of assets such as equipment, machinery, vehicles, and tools. Due to the high volume of assets and the lack of a proper tracking system, the company is facing challenges in effectively managing and maintaining its assets. The manual asset tracking process is time-consuming and prone to errors, resulting in inaccurate data and difficulties in identifying the location and status of assets. This has led to operational inefficiencies and increased maintenance costs for the organization.

    Consulting Methodology:
    To tackle the client′s asset tracking challenges, our consulting firm has proposed a comprehensive methodology that includes the following steps:

    1. Analysis of Current Asset Tracking Process: Our team conducts a thorough analysis of the client′s current asset tracking process to understand the key pain points and gaps. This involves reviewing the existing documentation, observing the process in action, and interviewing key stakeholders.

    2. Identification of Key Assets: Based on the analysis, we work with the client to identify the critical assets that need to be tracked. This includes categorizing assets based on their type, value, and importance to the organization.

    3. Implementation of Asset Identification System: To ensure all applicable assets are included in the identification and tracking process, we recommend the implementation of an asset identification system. This includes labeling assets with unique identifiers such as barcodes or RFID tags, which can be easily scanned and tracked.

    4. Integration with Asset Management Software: Our team suggests integrating the asset identification system with an asset management software that allows for real-time tracking and monitoring of assets. This will provide the organization with a centralized platform to manage all its assets, including the ability to track asset location, status, and maintenance history.

    5. Training and Change Management: We believe that successful implementation of any new process or system is dependent on proper training and change management. Our consulting firm conducts training sessions for the organization′s employees to ensure they are well-versed in the new asset tracking process and software.

    As part of the consulting engagement, we provide the following deliverables to the client:

    1. Current Asset Tracking Process Analysis Report: This report outlines the key findings from our analysis of the client′s current asset tracking process and highlights the areas for improvement.

    2. Asset Identification System Implementation Plan: We provide a detailed plan for implementing the asset identification system, including timelines, budget, and resource allocation.

    3. Asset Management Software Implementation Plan: Our team also provides an implementation plan for the asset management software, including data migration, customization, and user training.

    4. Training Materials: We develop training materials, such as user manuals and video tutorials, to facilitate the organization′s transition to the new asset tracking process.

    Implementation Challenges:
    The implementation of a new asset tracking process and software may face certain challenges, such as resistance from employees, budget constraints, and integration issues with existing systems. To overcome these challenges, our consulting firm collaborates closely with the client′s project team and conducts regular communication and change management activities to ensure a smooth implementation.

    To measure the success of the asset tracking solution, we recommend tracking the following KPIs:

    1. Asset Utilization: This KPI measures the percentage of time that assets are in use. A higher utilization rate indicates efficient use of assets, resulting in cost savings for the organization.

    2. Asset Maintenance Costs: By tracking the maintenance costs of the assets, the organization can assess the effectiveness of the new asset tracking process in reducing maintenance expenses.

    3. Compliance: The implementation of an asset tracking system also helps in ensuring regulatory compliance, which can be measured by tracking the number of non-compliant assets before and after the implementation.

    Management Considerations:
    Aside from the technical aspects, there are also management considerations that need to be taken into account to ensure the long-term success of the asset tracking solution. These include:

    1. Regular Audits: We recommend conducting regular audits of the asset tracking process and software to identify any errors or deviations and take corrective actions.

    2. Data Security: The asset tracking system contains sensitive information about the organization′s assets, making data security a critical consideration. Our consulting firm suggests implementing appropriate security measures and conducting regular backups to safeguard the data.

    3. Continuous Improvement: Asset tracking is an ongoing process, and it′s essential to continuously review and improve the system to adapt to changing business needs and technology advancements.

    Implementing a robust asset tracking system has helped ABC Company to streamline its asset management process and reduce operational costs. With the implementation of an asset identification system and an asset management software, the organization can now ensure that all applicable assets are included in the identification and tracking process. The KPIs tracked after the implementation have shown a significant improvement, indicating the success of the solution. Furthermore, regular audits and continuous improvement efforts will help the organization sustain the benefits of the asset tracking solution in the long run.

    1. Asset Management Maturity Model, CIO Whitepapers Review, November 2019.
    2. The Business Impact of Effective Asset Tracking, Harvard Business Review, January 2020.
    3. Global Asset Tracking Market – Growth, Trends, and Forecast (2020-2025), Mordor Intelligence Market Research Report, July 2020.

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